We always require a deposit in order for you to secure your booking, and also as insurance for our terms and conditions. £70 for one-off bookings and £200 for regular bookings. We are unable to accept cash for deposit, so please write a separate cheque (which we do not bank unless our terms and conditions are breached), or by BACS (please keep separate from full payment of booking, and use reference 'Deposit').
After your booking, often the following week, we will either return your deposit by transfer (if paid by BAC) or your cheque. We can safely dispose of your cheque upon request. If our terms and conditions were not adhered to e.g. the facilities left in a mess, late cancellations, or going over time booked for, we will take payment out of the deposit. Please be sure to read our full terms and conditions before booking.
We're always open to negotiation for a lot of events, mostly children's groups and parties, plus other meetings, but there are some we are NOT able to accommodate (these are agreed upon by our committee), such as:
Payment for bookings must be made in full 1 week before. You are able to pay in the following ways:
St Luke's Church PCC
Made payable to St Luke's Church PCC
Not applicable for deposits
Our hall, located in the undercroft of our church building, is separated by a moveable wall into the small and large hall. This enables the room to serve multiple functions, but also provides a cheaper option for hirers if they have very small events. The space can also be hired out as one extra large hall.
Some of our regular facility hirers who we've been in partnership with a number of years have hired out space in the back of our sanctuary area, and also the creche room (the old vestry). We are unable to hire these spaces for one-off events.
Our prices are fixed and decided by our committee (they haven't increased for the last 3 years!). Our facility hire helps us to steward our building and community well.
Sadly we're unable to book on Sundays, or key seasons in the life of our church community, such as December and Easter.
Our building has a lift located outside on the South East of the building, and also one located indoors in the sanctuary. We have toilets on both levels.
We have foldable tables and chairs for the hall, and a fully equipped kitchen with fridge, freezer, hot water boiler, oven/cooker etc. (kitchen is subject to hire).
Short answer yes. But not a deep clean (this is carried out by our caretaker). We ask that our facilities are always left in good condition, checking toilets at the end, sweeping the floors, washing up and putting away (if using the kitchen), lights out, exits secured, and rubbish taken off site with you.
We always make arrangements for this further on into the booking process.
We allow 15 minutes before and after your event specifically for setup and pack down. If your booking requires more, please make sure this is reflected in the time you ask and pay for.
Alex, our Operations Manager, handles all bookings, and will be happy to help you.